Saved Records for Requests or Export
Saving records can be used to save items to request multiple items at once or create bibliographies by downloading catalog records to a disk or by emailing them to yourself.
Several options exist for saving records from the search results screen:
- Click the
button if it is available. - Put a checkmark in the Save column next to the record if the Save Record button is not available. Then click the Save Marked Records button.Checking the Save checkbox for a heading with multiple entries selects all records filed under that heading.
When using this method, you must choose to Save Marked Records before moving to the next screen. - Click the Save All On Page button if you wish to save all of the results.
From an individual item record, click the
button.
When you have saved all the records you want to request or export, click the 
button.
The Saved Records screen will display a list of all your saved records and provide the options Export Saved List and Multiple Requests.
Under the heading Format of List you have two choices: Full Display or MARC. Click on the circle next to the format you would like.
- Full Display includes all fields in the bibliographic record. (Best choice.)
- MARC includes the record in cataloging format.
You can remove any items from the list before exporting by clicking in the box next to the title under the Save column and then clicking on the Remove Marked Records from This List button.
Under the heading Send List To choose either E-mail or Local Disk.
- If you choose e-mail fill in your complete e-mail address and click on Submit.
- If you choose to save the records to a local disk you will be prompted with a File Download window. (If you are performing this operation in the Library you may save to a 3 ½ Floppy Disk only. First slide a disk into the A: drive.) Click on Local Disk and then click on Submit.
- In the File Download window, select Save.
- In the Save As window, choose where you want to save the file by clicking on the down arrow next to Save in:. (If you are using a library computer leave the Save in option where it is and in the File name section add an a: in front of the default file name, which is export, or type in a new file name with an a: directly in front of it.) Finally, click on Save.
When you have either saved the file to a disk or sent it to yourself via e-mail click on the Clear Saved Records button to empty your list from the export file in the catalog. Saved records will remain as long as you are active in the catalog and for 30 minutes of inactivity.
You may have up to 100 active requests at one time.
If you have not logged in to your account, you will receive a form that asks for your login information.
- In the NAME box, enter your full name as it appears on your library account record.
- In the CARD # box, enter the entire 14-digit barcode number from your library card with no spaces.
- Select the library location where you would like to pick up the item in the (Choose a Pickup Location) box.
If you are logged in to your account, you will only be asked to complete the (Choose a Pickup Location) box. You can pick up your materials at any Tulsa City-County Library location, even if it is a different branch from the one you are placing your request.
“Your List of Saved Records” is displayed below the form. If you want to request all of the items in the list, click the Request All button. If you do not want to request all of the items, place a checkmark in the Request column next to the item(s) you want, and then click the Request Selected button.
After choosing the items to request, the system processes and displays the status of the request(s). Click Done to close the status window. Once closed, the status window cannot be reopened.
The system then displays the request status in the "Status" column of the request screen. The request screen may need to be refreshed.
When your requested item(s) become available for pickup, you will receive notification by telephone, e-mail, or U.S. Mail, depending upon the method you selected when you registered for your library card. Requested items are held for seven days. By logging in to your account, you can track the status or cancel your request(s)/hold(s).
Reasons Why the System Might Not Process Your Request
- You have already requested your limit of 100 items.
- You mistyped your name or library card number.
- The item you requested is not available to check out, like reference materials and lost or withdrawn items.
- You have an item overdue.
- You owe more than $10 in fines or fees.
- Your card has expired.
